Job Description

A security solutions company is seeking a highly organized and proactive Executive Assistant / Operations Manager to support the COO in the day-to-day operations.

This position will provide crucial administrative support while managing operational tasks across departments. Over time, this individual will take on more strategic and leadership responsibilities, eventually evolving into a key role that may involve overseeing various aspects of the COO’s duties.

Responsibilities:

• Manage the COO’s calendar, schedule meetings, and coordinate travel arrangements. Assist with preparing presentations, reports, and communication for internal and external stakeholders.

• Oversee day-to-day operations within departments, ensuring processes are efficient, resources are allocated appropriately, and goals are being met. Act as a liaison between teams to ensure smooth communication and execution of tasks.

• Lead or assist in managing key company projects, ensuring timely delivery and successful outcomes. Track project progress, communicate updates to leadership, and manage risks.

• Help identify and implement process improvements to increase operational efficiency. Over time, take on more responsibility for strategic planning and decision-making in collaboration with the COO.

Skills required:

• Exceptional ability to prioritize and manage multiple tasks, ensuring deadlines are met and projects are completed on time.

• Strong verbal and written communication skills, with the ability to interact effectively with internal teams, leadership, and external partners.

• Ability to identify issues, analyze data, and propose solutions to improve processes, operations, and workflows.

• Ability to grow into leadership roles and take on increased responsibilities.

Requirements:

• 3+ years of experience in an executive assistant, operations management, or similar role, preferably within a security solutions, technology, or fast-paced corporate environment.

Location: Brooklyn, NY | Hours: Full-time | Salary: $80-90k | Job#895 |